Withdrawal Process

Students who wish to withdraw from a single course completely withdraw from college, or change classes are governed by the following policy:

1. Courses dropped through the 11th class day of the semester OR the second day of a summer term are not recorded on the student's permanent record.
2. After the official reporting day:
   • Students withdrawing from a credit course prior to 6:00 p.m. at the end of the 14th week of the Fall or Spring Semester will receive a grade of "W" on their permanent academic record. (See Calendar in College Catalog and Student Handbook for exact date.)
   • Summer term students withdrawing from a credit class prior to 6:00 p.m. on the Friday of the third week of a summer term during which they are enrolled will receive a "W" on their permanent academic record. (See Calendar in College Catalog and Student Handbook for exact date.)
   • The period to withdraw from a class or withdraw from the College closes approximately two weeks prior to the end of the regular semester or the final week of the summer terms. (See calendar in College Catalog for exact dates.)

If a student finds it necessary to withdraw from college, it is important that the proper withdrawal procedures be followed completely. The Official Withdrawal Form is available in the Registrar's Office. (The College will mail a Withdrawal Form to a student upon request. The form must be completed and returned to the Registrar's Office by the published deadline to constitute a valid withdrawal.) Failure to attend class for a prolonged period of time does NOT constitute a withdrawal. If a student stops attending a class and fails to drop the course through the Office of Student Affairs, a grade of “F” will be recorded for the course on the student’s transcript.

SEARK Course Drop Form (PDF)

Withdrawal Process

Southeast Arkansas College (SEARK) is committed to providing a clear, supportive process for students who wish to fully withdraw from the college. This policy outlines the required steps, forms, and approvals necessary to complete a withdrawal, including the option to submit forms via email to facilitate remote processing.

Procedures

Step 1: Complete the Southeast Arkansas College Student Withdrawal Form

Students must fill out the form, providing all required information, including:

• Personal details (Name, Student ID, Program/Major, and Contact Information)
• Reason(s) for withdrawal
• Confirmation of any relevant counseling, financial, or academic advisement

Step 2: Advisor Acknowledgment

The student is required to meet with their academic advisor before withdrawing. This meeting may be conducted:

• Face-to-Face
• Zoom/Video Call
• Phone Call

The advisor will discuss available support services and alternative options and will document the counseling summary on the form. This acknowledgment helps ensure that students understand all potential implications of withdrawing from the college.

Step 3: Athletic Director (For Athletes Only)

Student-athletes must obtain additional acknowledgment from the Athletic Director, who will document any comments relevant to the student’s athletic eligibility or obligations. This step is mandatory for all students involved in college athletics.

Step 4: Financial Aid Office Acknowledgment

Students receiving financial aid must meet with a representative from the Financial Aid Office. The purpose of this meeting is to:

• Provide information regarding the impact of withdrawal on financial aid status
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• Discuss possible loan repayments and how withdrawal affects future financial aid eligibility

• This meeting can also occur via Face-to-Face, Zoom/Video Call, or Phone Call. The Financial Aid Office must document the details of this discussion on the form.

  Step 5: Registrar’s Office Processing

  The Registrar’s Office will process the withdrawal once all required sections and signatures on the Student Withdrawal Form are complete. The Registrar will:

• Finalize the withdrawal date
• Note any additional comments relevant to the withdrawal on the form
• Maintain the form within the student’s official record

• Step 6: Student Confirmation

  Students must provide a signature to confirm their understanding of and agreement with the withdrawal process.

  Important Notes:

• Academic Implications: Students withdrawing from the college should be aware that withdrawal may affect their academic standing and eligibility for re-enrollment.
• Financial Aid: Withdrawal may impact the student's financial aid and could lead to immediate repayment obligations depending on the timing of the withdrawal.
• Timeline: Students are advised to complete the withdrawal process promptly to avoid complications with grades, academic records, or financial obligations.

Students who withdraw from SEARK College may be required to repay a portion of their financial aid based on federal and institutional policies. It is the student's responsibility to review any financial or academic repercussions of withdrawal with the Financial Aid Office and other relevant departments.

SEARK Withdrawal Form (PDF)